Create a New Policy

The Create New Policy Wizard is designed to quickly and efficiently collect the relevant policy and/or transaction data from the user in a simple, user-friendly manner by customizing the wizard to only request data specific to the policy and transaction type being entered, and to pre-populate known data where possible to avoid duplicate data entry. The wizard includes three optional steps based on selections made on the Create New Policy – Options screen: Multi-State, Certificates, and Insurer Layering. Selecting options on this screen will determine which of these steps, if any, are displayed.

To begin: On the Home screen, navigate to the Create New Policy Wizard by clicking Create New Policy.

Create New Policy - Options:

Enter information in the Policy / Binder Number textbox.
Select either "Standard" or "Master" Policy and identify any other special conditions in the Options section.
Selecting "Master Policy" enables the Certificates step in the Wizard queue.
Selecting "Multi-State Policy" enables the Multi-State step in the Wizard queue.
Selecting "Multiple Insurers" enables the Layering step in the Wizard queue.
Selecting “Exempt Commercial Purchaser / Commercial Insured” if the policy qualifies (refer to the SLA CA Bulletin 1230).
Click Next.

Hints:

The Policy / Binder Number must be a unique value.

Policy number should not be entered with any spaces.

Create New Policy - Policy Details:

Enter information in the available fields.
Click the Add Policy Notes hyperlink and enter text in the Policy Notes textbox as needed.
Click Next.

Hints:

Addresses entered in Policy Details will be used for the online SL1 and SL2 form (if applicable).

Create New Policy - Transaction Details:

Select an option or enter information in the Transaction Type, Effective Date, Expiration Date, and Invoice Date fields.
Enter “Description of Risk”
Type the Insurer name or select an Insurer in the Insurer dropdown.
In the Coverages grid, type the coverage code number (three or four digits) or the coverage description, or select the desired code from the dropdown.
Enter a premium amount in the Premium field for the entered coverage.
Repeat steps 4-5 as needed.
Enter appropriate information in the Fees grid.
1. The SLA requires to record taxable fees that will affect the state tax and stamping fee.
2. Non-taxable fees are optional.
Click Next.

Hints:

Expiration Date is required if Transaction Type is “New Business”, “Renewal”, or “Extension Endorsement” and Open Ended is unselected.

Entering an Invoice Date is required unless the Premium for all Coverage Code - Descriptions is zero.

If you select Multiple Insurers on the Create New Policy – Options step, the Insurer field is not enabled and displays the following message: “This transaction has multiple insurers. See Layering Tab.”

Create New Policy - Layering:

The Policy must be marked as Multiple Insurer to make the Layering step available.
Click Select file to upload... to upload a syndicate list. (REQUIRED - a tag will be issued if there's no syndicate file attached).
Expand the Insurer Layering (Optional) panel.
Employ one of the methods listed below.
Click Next when finished applying Layers.

Apply Layering by Coverage Code:

Select the Apply Layering per Individual Coverage checkbox.
Select a coverage code in the Tree View Control.
Type Insurer name or select an Insurer from the Name dropdown in the Layer grid.
Enter information in the Percent % textbox in the Layer grid.
Use the Create New Layer button to add layers to each coverage as needed.
Repeat Steps 2-5 for each included coverage code.

Apply Layering to All Coverages:

Select “All Coverages” in the Tree View Control.
Type Insurer name or select an Insurer from the Name dropdown in the Layer grid.
Enter information in the Percent % textbox in the Layer grid.
Repeat Steps 2-3 as needed.
Use the Create New Layer to add layers as needed.

Re-use Existing Layers:

Select “All Coverages” in the Tree View Control.
In the Re-use Existing Layering section, select a macro in the Apply Macro to Selected Layer dropdown.
You can Preview the macro list or Apply directly.

Hints:

You can click Clear all Layering to remove all layers.

You can click Delete Layer to remove specific layer or sub-layer.

Create New Policy - Multi-State:

The Policy must be marked as Multi-State to make the Multi-State step available.
Select a view for the State Allocations grid, either By Percent or By Premium.
Enter information in the Total Premium for All States and US Territories and California Percentage of Risk fields.
Enter values in the Allocation textboxes for States or Territories in the State Allocations grid.
Click Next.

Hints:

California Percentage of Risk must be greater than “0%” for all Transaction Types other than Endorsement, Audit, and Cancellation.

Entering premiums or percentages in the State Allocations grid such that the Multi-State Total does not add to 100% will produce an alert.

Create New Policy - Certificates:

The Policy must be marked as Master to make the Certificates step available.
Click Add Certificate (or the Edit icon for an existing certificate).
Enter information in the available fields.
Click Save Certificate.
Click Next.

Hints:

Entering different premium values on the Create New Policy – Transaction Details step and the Create New Policy – Certificates step will produce a Premium Flag indicator.

Entering a Certificate Effective Date associated to a different stamping fee rate than the stamping fee associated to the transaction will produce a warning.

Create New Policy - Documents:

Click Browse... and select a file.
Select the appropriate Document Type checkbox.
Click Upload.
Users can upload forms, or click the appropriate button(s) in the Online SL Forms section to complete the forms online. The forms display as screen overlays.
Refer to Complete the SL1 Tab, Complete the SL2 Tab, and Complete the GAP Tab for details about how to complete these forms.
Click Next.

Hints:

Users can upload one document for one or more Document Type.

If you upload a Syndicate List on the Create New Policy – Layering step, the document displays in the Transaction Documents grid on the Create New Policy - Documents step.

OR

If you upload a Syndicate List on the Create New Policy – Documents step, the document displays in the Syndicate List grid on the Create New Policy - Layering step.